resources

Policies

This page explains several policies that specifically relate to students and how they interact with the Registrar's office. Students are responsible for understanding and following the policies.

Feel free to contact the Registrar's office if you have questions or need clarification.

Confidentiality and Privacy Rights

Student Records

Our institutional directory information includes name, address, phone number, e-mail address, dates of attendance, degrees and awards received, honor roll qualification, major or minor, full-time or part-time enrollment status, class standing, spouse name, photograph, and weight and height of athletic team members. Such information may be furnished to legitimate inquirers.

The school also publishes a student directory each fall that includes names of all registered students, class, mail stop code number, phone, local address, e-mail address, spouse name, and major or minor. This directory is for student and school use only; it is not released to outsiders.

Currently enrolled students may withhold disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974 (FERPA). To withhold disclosure, written notification must be received each year in the Registrar's Office within the first two weeks of the semester. Forms requesting the withholding of directory information are available in the Registrar's Office.
Multnomah University assumes that failure on the part of any student to specifically request the withholding of categories of directory information indicates individual approval for disclosure.

Privacy Rights

Students at Multnomah University have the right to examine their school records, such as high school or college transcripts, SAT scores, and their academic record at Multnomah.

Multnomah University annually informs students of the Family Educational Rights and Privacy Act (FERPA), which affords students certain rights with respect to their education records. They are:

  • The right to inspect and review your education records within forty-five days of the day the college receives a request for access.
  • The student should submit to the Registrar written requests that identify the record(s) he/she wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the Registrar does not maintain the records, that official shall advise the student of the correct official to whom the request should be addressed.
  • The right to request an amendment of the student's education records that he/she believes is inaccurate or misleading.
  • The student may ask the school to amend a record that he/she believes is inaccurate or misleading. He/she should write the college official responsible for the record, clearly identify the part of the record he/she wants changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the school will notify him/her of the decision and advise him/her of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  • The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
    • One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); or a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility.
    • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

Questions concerning the Family Educational Rights and Privacy Act may be referred to the Registrar's Office at 503.251.5370.

Grading

Good academic standing requires a grade point average (GPA) of 2.0 on all Multnomah course work. A lower GPA requires students to be placed on academic probation, which is designed to help them examine their objectives and progress in school. In cases of poor scholarship, students are encouraged to consult with professors, deans, or the Registrar.

Grading at Multnomah evaluates a student's performance by letter grades and points as described in the catalog. Assignments at Multnomah are designed so that students spend up to approximately one and one-half to two hours preparing for each hour in class.

Grades for written work typically are based on completeness and accuracy of assigned work, scholarship, grammar, spelling, appearance, adherence to specification, and promptness.

The GPA is computed by dividing the total grade points by the total credits attempted. Letter grades are weighted as follows in computing a GPA:

A 4.0 B+ 3.3 C+ 2.3 D+ 1.3 F 0
A- 3.7 B 3.0 C 2.0 D 1.0 UW 0
  B- 2.7 C- 1.7 D- 0.7  

The number of credits is multiplied by the numerical value of the grade to give the grade points for each course. The sum of the grade points for all of the student's courses is then divided by the total credits attempted to obtain the GPA. The total credits attempted include the hours for F, WF, and UW (unofficial withdrawal) grades, as well as the hours of credit earned.

A professor records a grade of Incomplete (Inc.) when a student has failed to do all the required work because of extenuating circumstances (e.g., extended illness, accident, or family emergency). To qualify for an incomplete, a student must file a petition with the Student Affairs Committee asking permission to submit late work after final examinations. The petition must be filed at least seven days before the end of the semester. Normally, an incomplete must be removed within three weeks of the close of the semester.

If the student does not complete the work assigned within the allotted grace period, the Inc. will be changed to the grade earned based on completed assignments with a zero given for uncompleted assignments. The Inc. is no indication of the caliber of the work done.

Faculty members are individually responsible for evaluating the quality of student work and assigning grades. If a student believes a grade for an assignment or class was inappropriate, the student should discuss the matter directly with the teacher. If a student believes the grade is inappropriate because of issues unrelated to the quality of the work, then he/she may appeal to the division chair of the faculty member either in person or in writing. If this does not resolve the issue, the student may then appeal in writing to the Academic Dean. The appeal letter must clearly state the reason why the grade is considered inappropriate. The Academic Dean's decision is final. If the Academic Dean is the teacher involved, then the appeal would be given to the Academic Dean's Council and their decision is final.

Classification of Students

Classification according to study load uses the terms "full-time student" for those carrying twelve or more credit hours, and "part-time student" for those carrying eleven or less credit hours. Classification according to academic attainment and standing for students in the undergraduate programs will be made according to the following:

Year Class Credit Hours Completed GPA GPA of 1.9 or Less
First Freshman 0-30 2.0 Probationary Freshman
Second Sophomore 31-60 2.0 Probationary Sophomore
Third Junior 61-92 2.0 Probationary Junior
Fourth Senior 93-124 2.0 Probationary Senior