Multnomah Financial Aid Policy
Satisfactory Academic Progress (SAP)
To be eligible for federal student aid students must be evaluated on their academic progress toward completion of a degree program. Multnomah University will hold to this standard for establishing eligibility for institutional funding including any additional eligibility criterion specific to the scholarship or grant for which the student is eligible. There are two measurements required by Department of Education Federal Regulations: qualitative and quantitative. Please note: these policies govern financial aid and do not have any bearing on your academic standing as they are separate policies. Please refer to the Student Handbook for information regarding academic standards.
The qualitative measurement is to ensure that a student is making the necessary progress in their program by maintaining a minimum 2.0 cumulative GPA to continue to be eligible for Title IV (Federal Student Aid) funding. All student transcripts will be evaluated at the conclusion of each semester shortly after grades have been submitted to the Registrar for the semester. Any student with less than a 2.0 cumulative GPA will be placed on WARNING for the semester following the sub-standard semester. If after this warning semester, the student still has less than a 2.0 cumulative GPA then the student will go on financial aid SUSPENSION*. Students are that are suspended are strongly encouraged to submit an appeal to the Director of Financial Aid. If the appeal is granted, the student will be placed on probation for one semester. During that probationary semester, the student must receive at least a 2.0 GPA and complete the credit load they registered for in order to maintain eligibility. If the student does not meet the minimum requirements after the probationary semester, the student will be placed on suspension. In order to regain eligibility for financial aid, a student must successfully complete a full-time semester (12 credits) with a 2.0 GPA without the benefit of federal financial aid.
During a semester in which a student is not receiving financial aid, the credits attempted and/or earned will count towards the maximum allowable timeframe (150%) to complete the degree. If a student withdraws from Multnomah and enrolls at a quarter-based institution, the number of credits to be completed without financial aid would need to be the equivalent of 12 semester credits (i.e. 18 quarter credits) in order to transfer back to MU. Remedial courses are not transferrable and therefore do not count towards meeting this requirement.
Students are eligible for Title IV Federal Student Financial Aid for a maximum of 150% of the required length of a program. The maximum time is determined based on the number of credits required for a student’s major. For example, if the major requires 124 credits for graduation, the student may receive funding for a maximum of 124 x 150% = 186 credits. In a semester-by-semester breakdown, this means students must complete 67% of their attempted credits each semester in order to be meeting the quantitative standard for Satisfactory Academic Progress.
Less than full-time students would have a prorated time. Transfer students will be placed at point in time scale based upon the transferable credits that can be applied towards his/her degree. Thus a student coming in as a sophomore would have (3ys. X 150%) 4-1\2 years to complete a bachelor’s degree. If a student decides to change their major or pursue an additional degree, the point in time clock resets. Only coursework that applies to the new major or additional degree will be counted towards the maximum timeframe. Repeat coursework is allowed, but is counted towards the 150% rule; as are incomplete courses. Withdrawn coursework is also counted towards the maximum timeframe.
For Degree Completion Program (DCP) students: the structure of the program is different than the traditional program (which is what this policy addresses). DCP students are required to complete at least 20 weeks of instructional time and 12 credit hours (with passing grades) before receiving subsequent disbursements of financial aid.
* Students not completing any credits or receiving a 0.0 GPA for any reason are automatically placed on financial aid Suspension. Students are encouraged to appeal any financial aid suspension by submitting an appeal to the Director of Financial Aid.
The Financial Aid Office checks grades after they have been posted each semester. Students will be notified by email if they are at risk of losing their financial aid (Warning) or if their financial aid has been suspended. Students placed on Suspension must appeal within two weeks of receiving notification in order to be considered for probationary status. If a student fails to meet the University’s satisfactory progress policy because of extenuating circumstances (i.e., serious illness over an extended period of time, death in the immediate family, natural disaster or other similar situations) and if the student has been granted an exception by the Registrar’s Office continue attendance, he/she may submit a written appeal to the Financial Aid Director asking that his/her aid be extended. The appeal may be evaluated, upon the basis of professional judgment, directly by the Director or it may be referred to the Student Aid Committee, which is the final appeals body. Students submitting appeals normally will receive a notification of the decision within a two week period. Extensions may be granted for a given period of time and/or have other conditional requirements. Students with less than a 2.0 gpa and whose total college attendance is more than two years, may appeal for conditional extension if it can be determined that they can still be on track to graduate. At minimum, an appeal must briefly explain 1) the reason for the problem, 2) how the problem has/will been resolved, 3) an academic plan for graduation, approved by the Registrar’s Office, giving semester by semester the courses to be taken and the GPA needed to gain the minimum SAP requirements as soon as possible.