Confidentiality and Privacy Rights
Our institutional directory information includes name, address, phone number, e-mail address, dates of attendance, degrees, and awards received, honor roll qualification, major or minor, full-time or part-time enrollment status, class standing, spouse name, photograph, and weight and height of athletic team members. Such information may be furnished to legitimate inquirers.
The school also publishes a student directory each fall that includes names of all registered students, class, mail stop code number, phone, local address, e-mail address, spouse name, and major or minor. This directory is for student and school use only; it is not released to outsiders.
Currently-enrolled students may withhold disclosure of any category of information under the Family Educational Rights and Privacy Act of 1974 (FERPA). To withhold disclosure, written notification must be received each year in the Office of the Registrar within the first two weeks of the semester. Forms requesting the withholding of directory information are available in the Office of the Registrar.
Multnomah University assumes that failure on the part of any student to specifically request the withholding of categories of directory information indicates individual approval for disclosure.
Students at Multnomah University have the right to examine their school records, such as high school or college transcripts, SAT scores, and their academic record at Multnomah.
Multnomah University annually informs students of the Family Educational Rights and Privacy Act (FERPA), which affords students certain rights with respect to their education records. They are:
- The right to inspect and review your education records within forty-five days of the day the college receives a request for access.
- The student should submit to the Registrar written requests that identify the record(s) he/she wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the Registrar does not maintain the records, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request an amendment of the student’s education records that he/she believes is inaccurate or misleading.
- The student may ask the school to amend a record that he/she believes is inaccurate or misleading. He/she should write the college official responsible for the record, clearly identify the part of the record he/she wants to be changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the school will notify him/her of the decision and advise him/her of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
- One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); or a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA. The name and address of the office that administers FERPA is the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.
Questions concerning the Family Educational Rights and Privacy Act may be referred to the Office of the Registrar at (503) 251-5370.